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Legal Administrative Assistant

Description:Job Summary:

Provide a full range of secretarial, clerical, and administrative support to legal staff.

Main Job Duties and Responsibilities

Answer telephones and greet clients
Respond to clients and provide information to clients
Log and distribute incoming mail including regular and electronic mail
Set up, organize, and maintain paper and electronic filing systems in accordance with recognized procedures and standards
Process and track legal work
Record and monitor deadlines
Update status and tracking reports
Collect and retrieve information from files as needed
Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs
Prepare and edit correspondence, minutes, letters, memos, presentations, and spreadsheets
Transcribe dictation
Review and proofread documents and correspondence to ensure accuracy
Process and distribute documents effectively
Gather case evidence and documentation including medical records, statement of charges, client, and witness statements
Interview clients to develop cases
Plan and schedule appointments, conferences, meetings, and travel arrangements for legal staff
Coordinate logistics for meetings and conferences
Provide administrative support including copying, scanning, and faxing
Monitor and coordinate the flow of information internally and with external stakeholders
Input and track timekeepers' hours
Maintain accurate expense account records
Prepare and process expense reports and reconciliations
Coordinate client billing process
Maintain law libraries

Education and Experience

High school diploma though prefer an Associate's degree
In-depth working knowledge of relevant computer programs including MS Office
Working knowledge of legal research databases
Experience with litigation computer applications
Experience with document management systems
Knowledge of law practices
Knowledge of legal records and procedures
Knowledge of applicable document development processes

Key Job Skills and Competencies

Planning and organizational skills
Able to adapt to changing priorities and demands
Deadline-driven
Strong verbal and written communication skills
Attention to detail and accuracy
Problem analysis and resolution
Initiative
Sound judgment and decision-making skills
Information collection and management
Able to effectively handle sensitive and confidential information
Ability to work effectively as part of a team
Able to work well under pressure

If interested, please send your resume to ava@flatfeehiring.com for consideration.
Salary:DOE
Category: Administrative
Location:Greenville, SC
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