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Legal Administrative Assistant

Full Time

Greenville, South Carolina - May 6, 2021

Contact Information

Name: Elizabeth Derby
Phone: 18643264211


Legal Administrative Assistant

Job Summary:

Provide a full range of secretarial, clerical, and administrative support to legal staff.


Main Job Duties and Responsibilities

  • Answer telephones and greet clients
  • Respond to clients and provide information to clients
  • Log and distribute incoming mail including regular and electronic mail
  • Set up, organize, and maintain paper and electronic filing systems in accordance with recognized procedures and standards
  • Process and track legal work
  • Record and monitor deadlines
  • Update status and tracking reports
  • Collect and retrieve information from files as needed
  • Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs
  • Prepare and edit correspondence, minutes, letters, memos, presentations, and spreadsheets
  • Transcribe dictation
  • Review and proofread documents and correspondence to ensure accuracy
  • Process and distribute documents effectively
  • Gather case evidence and documentation including medical records, statement of charges, client, and witness statements
  • Interview clients to develop cases
  • Plan and schedule appointments, conferences, meetings, and travel arrangements for legal staff
  • Coordinate logistics for meetings and conferences
  • Provide administrative support including copying, scanning, and faxing
  • Type a minimum of 50 wpm
  • Proficient in Microsoft Office
  • Proficient in Outlook for scheduling appointments, recording court dates and deadlines on calendar.


Education and Experience


  • High school diploma though prefer an Associate's degree
  • In-depth working knowledge of relevant computer programs including MS Office
  • Working knowledge of legal research databases
  • Experience with litigation computer applications
  • Experience with document management systems
  • Knowledge of law practices
  • Knowledge of legal records and procedures
  • Knowledge of applicable document development processes


Key Job Skills and Competencies


  • Planning and organizational skills
  • Able to adapt to changing priorities and demands
  • Deadline-driven
  • Strong verbal and written communication skills
  • Attention to detail and accuracy
  • Problem analysis and resolution
  • Initiative
  • Sound judgment and decision-making skills
  • Information collection and management
  • Able to effectively handle sensitive and confidential information
  • Ability to work effectively as part of a team

Able to work well under pressure

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