Aug 12, 2026
** Interested candidates should submit their resume’ to info@flatfeehiring.com **
Job Summary
We are seeking a highly motivated and resourceful Buyer to support the procurement of products, materials, and services for U.S. Government and commercial contracts. This position will be responsible for sourcing commercial off-the-shelf products, military equipment, electronic components, drone/UAS systems, communications equipment, and other specialized items.
The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced defense contracting environment where responsiveness, accuracy, cost competitiveness, and customer satisfaction are essential.
Key Responsibilities
Supplier Research & Management
- Identify, research, evaluate, and develop relationships with potential suppliers.
- Maintain strong supplier relationships to support current and future procurement needs.
- Evaluate supplier capabilities, pricing, availability, and reliability.
Pricing & Negotiation
- Obtain and compare supplier quotes to identify competitive pricing.
- Analyze pricing, terms, availability, and lead times.
- Negotiate pricing and procurement terms to achieve cost-effective purchasing outcomes.
- Identify opportunities for cost savings and improved supplier performance.
Customer Bid & Quoting Support
- Quickly obtain supplier quotes and product information to support customer bids.
- Analyze supplier costs and provide accurate pricing estimates.
- Ensure quoted products and services meet customer specifications and requirements.
- Support timely responses to customer procurement requests.
Database & Documentation
- Maintain accurate and up-to-date supplier records, sourcing documentation, contracts, quotes, and procurement records.
- Maintain supplier databases and related purchasing information.
- Ensure documentation is organized and readily accessible.
Cross-Functional Collaboration
- Work closely with internal teams to understand procurement requirements and develop effective sourcing strategies.
- Coordinate with operations, sales, business development, and other departments as needed.
- Communicate sourcing updates, pricing, availability, and potential issues effectively.
Supplier & Order Issue Resolution
- Address supplier-related issues and work toward timely resolutions.
- Monitor orders to help ensure products are delivered on time and meet quality requirements.
- Coordinate with suppliers regarding shortages, delays, substitutions, and other procurement concerns.
Market & Supply Chain Analysis
- Monitor market conditions, pricing fluctuations, product availability, and supply chain trends.
- Identify potential procurement risks and cost-saving opportunities.
- Research alternative suppliers and hard-to-find or obsolete components when necessary.
Required Qualifications
- Minimum of 3 years of experience in purchasing, procurement, sourcing, or a related field.
- Strong negotiation and vendor management skills.
- Ability to analyze pricing, market conditions, and supply chain trends.
- Excellent organizational, communication, and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and deadlines simultaneously.
- Self-motivated with the ability to work independently.
- Proficiency with Microsoft Excel and other procurement or sourcing software.
- Ability to work effectively in a fast-paced environment.
Preferred Qualifications
- Experience supporting U.S. Government, military, aerospace, or defense contracts.
- Experience with ERP/MRP purchasing systems.
- Familiarity with Department of Defense procurement processes.
- Knowledge of DLA and military supply chain operations.
- Experience researching NSNs and CAGE Codes.
- Familiarity with DIBBS and SAM.gov.
- Experience sourcing electronic components.
- Experience with drone/UAS systems and accessories.
- Familiarity with communications and tactical equipment.
- Experience with international sourcing and import/export documentation.
- Knowledge of shipping and logistics coordination.
- Experience sourcing obsolete, discontinued, or hard-to-find components.
Core Competencies
- Procurement & Strategic Sourcing
- Supplier Relationship Management
- Contract Compliance
- Cost Analysis & Negotiation
- Supply Chain Awareness
- Time Management
- Attention to Detail
- Customer Service
- Written & Verbal Communication
- Critical Thinking
- Problem Solving
- Team Collaboration
- Accountability
Work Schedule & Environment
- Monday–Friday
- On-site position
- Fast-paced, collaborative work environment
- Requires the ability to manage changing priorities while maintaining accuracy and responsiveness
Benefits
- Paid holidays
- Supportive team environment
Apply Today
If you are an experienced procurement professional who enjoys finding solutions, building supplier relationships, negotiating competitive pricing, and supporting mission-critical customer requirements, we encourage you to apply.
Submit your resume to be considered for this opportunity.
Jul 14, 2026
** Interested candidates should send their resume’ to info@flatfeehiring.com **
Job Description:
The Executive Administrative Assistant serves as the primary administrative partner to the Executive Director, helping maximize the Executive Director’s effectiveness by managing schedules, communications, follow-through, and organizational coordination. This position is far more than calendar management. The Executive Administrative Assistant acts as an extension of the Executive Director by ensuring that priorities remain organized, relationships are well cared for, important details are not overlooked, and communication flows smoothly across the organization.
Success in this role requires exceptional judgment, discretion, organization, initiative, and a heart for serving others.
Executive Support (40%) Calendar Management
● Own and maintain the Executive Director’s calendar.
● Coordinate meetings with staff, board members, donors, partners, volunteers, and community leaders.
● Schedule, confirm, and reschedule meetings as needed.
● Protect the Executive Director’s time by helping prioritize competing requests.
● Prepare daily and weekly calendar reviews to ensure readiness for upcoming meetings.
● Coordinate travel arrangements and itineraries when needed. Meeting Preparation
● Assist in preparing meeting agendas and supporting materials.
● Ensure meetings have appropriate locations, technology, and logistics arranged.
● Capture action items and follow-up responsibilities when appropriate.
Executive Communications (30%) Email Management
● Monitor the Executive Director’s inbox throughout the day.
● Delete spam and report phishing attempts.
● Respond to routine inquiries on behalf of the Executive Director when appropriate.
● Route emails to the appropriate staff member.
● Flag high-priority emails requiring Executive Director attention.
● Notify the Executive Director immediately regarding urgent matters.
● Maintain a follow-up system so emails and commitments do not fall through the cracks.
● Track delegated tasks and follow up with staff as appropriate. Confidentiality
● Exercise the highest degree of professionalism and confidentiality.
● Handle sensitive donor, personnel, financial, and organizational information with discretion.
● Respect confidential communications and documents.
Administrative & Organizational Support (20%)
● Conduct weekly planning meetings with the Executive Director.
● Prepare Board of Directors meeting packets, agendas, and supporting materials.
● Coordinate board communications, invitations, and meeting logistics.
● Arrange meeting rooms, Zoom meetings, catering, and hospitality.
● Electronically route contracts and documents for signatures.
● Assist with correspondence, mailings, filing, copies, and document organization.
● Manage Executive Director payroll/timecard submissions.
● Help maintain organized electronic files and records.
● Assist with special projects and organizational initiatives as assigned.
Organizational Leadership & Collaboration (10%)
● Serve as a trusted liaison between the Executive Director, staff, board members, donors, volunteers, and community partners.
● Foster strong communication across departments.
● Help ensure important projects move forward through consistent follow-up.
● Represent Mill Village Ministries professionally in all interactions.
● Contribute ideas for improving organizational systems and efficiency.
● Support a collaborative, servant-hearted organizational culture.
The Ideal Candidate: The ideal candidate is an exceptionally organized, proactive, and relational professional who enjoys helping others succeed behind the scenes. Rather than simply managing tasks, this person anticipates needs, solves problems before they arise, and creates systems that allow the Executive Director to focus on leadership, fundraising, partnerships, and organizational strategy. This role requires someone who enjoys balancing details with people, exercises excellent judgment, maintains strict confidentiality, and thrives in a dynamic nonprofit environment where priorities can change quickly.
Required Knowledge, Skills, & Abilities:
● Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines.
● High level of discretion, integrity, and the ability to maintain strict confidentiality with sensitive organizational, personnel, donor, and financial information.
● Outstanding attention to detail and follow-through, ensuring commitments, emails, and asks do not fall through the cracks.
● Strong project management skills with the ability to organize, prioritize, and execute multiple initiatives simultaneously.
● Ability to anticipate needs, think proactively, exercise sound judgment, and solve problems independently.
● Excellent written, verbal, and interpersonal communication skills with a professional, polished demeanor.
● Strong relationship-building skills with the ability to interact professionally with staff, board members, donors, volunteers, community partners, and the public.
● Demonstrated emotional intelligence, maturity, and professionalism while serving as an extension of the Executive Director. ● Proficiency with Google G-Suite (Email, Meetings, & Calendar), Microsoft Office Suite, Zoom, and cloud-based document management systems.
● Ability and willingness to quickly learn new software platforms, including payroll, project management, and donor management systems.
● Strong time management skills and the flexibility to adapt in a fast-paced environment with frequently changing priorities.
● Ability to work independently while collaborating effectively across departments and supporting a team-oriented culture.
● Strong customer service mindset with a commitment to hospitality, responsiveness, and professionalism in every interaction.
● Demonstrated commitment to continuous improvement by identifying opportunities to streamline systems, improve communication, and increase organizational efficiency.
● Ability to represent the Executive Director with professionalism, warmth, and sound judgment in all communications and interactions.
● Commitment to the mission, values, and culture of the organization, with a servant-hearted attitude and passion for strengthening the Greenville community.
Preferred Education and Experience:
● Bachelor’s degree and/or 3-5 years of relevant experience.
● Administrative assistance and/or non-profit experience preferred.
Reports to: Executive Director
Hours & Compensation: Full Time (40 hours/week) with 80% employer-paid health insurance benefits and 18 days of PTO (in addition to time off for major holidays and a full week for the Christmas & New Year holiday) Monthly insurance reimbursement, monthly technology reimbursement, and optional 401K participation are available. Typical office hours are 8:30 a.m.- 5 p.m. Salary of $50,000.
